Expense Authorization Policy Template for your Nonprofit Organization

Free Download: Expense Authorization Policy Template

The policy defines individuals who are authorized to approve expenses, including their specific limits, to ensure transparency and accurate reporting. This includes positions like the Executive Director, Finance Director, Department Heads/Managers, and the Board of Directors, each with their own authority levels based on their roles and budgetary responsibilities.

Furthermore, the policy outlines a robust expense reporting system requiring appropriate documentation for any incurred expenses. This system promotes accountability through detailed reports including original receipts, contracts, and invoices, among other supporting documents. Any expenses compliant with this policy are eligible for reimbursement, with the finance department reviewing and processing these requests. The Expense Authorization Policy is subject to regular reviews and updates to align with the organization's evolving financial needs, ensuring continued responsible financial management.